NVMA Vendor info

	NEBRASKA VETERINARY MEDICAL ASSOCIATION

Nebraska Veterinary Medical Association
113th Annual Convention
Omaha Marriott, Omaha, NE
January 22 - 24, 2009

EXHIBIT BOOTH: $580

Price Includes:
Booth space is 8' x 7 1/2' with 6' table and 2 chairs will be provided.
Two exhibitor badges (add'l badges available at $20)
Name recognition in the Convention Brochure
Two lunch tickets per day if marked (add'l tickets available at $24 ea.)
One complimentary set of address labels for all attendees upon request after the convention.

IMPORTANT DATES - Have your contract and payment by:
Friday, October 24, 2008
To be recognized in the Convention Book as a Sponsor
To be recognized in Veterinary Views as a Sponsor

Friday, November 28, 2008
Last day to submit Exhibit Booth Contract

METHOD OF ALLOCATING SPACE - Booth assignment is based on, priority of those who previously displayed at our state meetings, date of receipt of contract and payment, and proximity to competitive or conflicting organizations. Should all three choices of displaying firm be previously allocated, space will be assigned on the next available space near the preferred request. There will be additional booths in the hallway outside the exhibit hall. You may request the hall if you have a preference.

RESERVING EXHIBIT SPACE - Companies that wish to exhibit at NVMA Convention must complete and return the contract with full payment. This contract, accompanied by full payment , is the only means by which space may be reserved; no telephone reservations will be accepted. Exhibitor agrees it will accept NVMA’s space assignment, which is done on a first-come, first-served basis. NVMA reserves the right to assign, designate or change your booth location.

OPERATION OF EXHIBIT SPACE - All business activities of the exhibitor must be within the exhibitor’s assigned space. NVMA reserves the right to decline or prohibit any exhibit or part of any exhibit which in its opinion, is not in keeping with the policies of the Association. This reservation refers to persons, products, and printed matter. Exhibitors must comply with ordinances and regulations set forth by the building, fire, and police departments of Omaha, Nebraska, and any regulations set forth by Omaha Marriott in the interest of common safety.

INDEMNIFICATION - The exhibitor agrees to indemnify and hold harmless the Nebraska Veterinary Medical Association and Omaha Marriott from any damage to persons or property caused by or arising from the exhibitor’s exhibit or the action of the exhibitor’s employees or agents. All exhibitors must insure themselves at their own expense against property loss or damage, and against liability for personal injury.

SECURITY - The exhibit hall will be secured during non-exhibit hours. It is required that a representative be present in the exhibitor’s booth during all exhibit hours.

CANCELLATION POLICY - A full refund for cancellations, less $150.00 processing fee, will be made upon written request if such request is received on or before Friday, December 19, 2008.

EXHIBIT SET-UP AND DISMANTLING TIMES - Exhibit set-up is from 6:00 p.m. - 10:00 p.m. Wednesday, January 21 and 6:00 - 7:00 a.m. Thursday, January 22.. Exhibitors must be set-up by 7:30 a.m on January 22.. Dismantle after 3:30 p.m. on Friday, January 23, 2009.

SHIPPING INSTRUCTIONS - Display materials may be shipped up to two days in advance of the meeting.

Ship to: Omaha Marriott
10220 Regency Circle
Omaha, NE 68114
Clearly Mark on all boxes, NVMA 2009 Convention

EXHIBITORS' HOURS - The Exhibits will be open - Thursday, January 22, 2009, from 7:30 a.m. to 5:30 p.m. and Friday, January 23, 2009, from 7:30 a.m. to 3:30 p.m. There will be a Presidents Reception prior to the Banquet in the Exhibit Hall from 5:30 - 7:30 Thursday evening.

HOTEL ACCOMMODATIONS - Exhibitor representatives are responsible for making and guaranteeing their own reservation. The Convention hotel is Omaha Marriott, 10220 Regency Circle
Omaha, NE 68114 Call: 1-402-399-9000.

Single/Double is $104.00
Complimentary full breakfast
Complimentary on-site parking

ANNUAL CONVENTION CONTACT - Dina Michel, Executive Director of the NebraskaVeterinary Medical Association, will be available throughout the Convention.

SUBLETTING OF SPACE - No exhibitor may assign, sublet, or apportion the whole or any portion of space allotted, nor exhibit therein any goods other than those manufactured or handled by the exhibitor in the regular course of business, nor permit any representative of any firm not exhibiting to solicit or take orders.